Step 3: Use the Matrix below to assess the current level of risk with each activity you listed in Step 1. Goodwill/Reputation-Stature in the community and the ability to raise funds and appeal to prospective volunteers. Property-Buildings, facilities, equipment, materials, copyrights, and trademarks.įinances-Sales, grants, and contributions. People-Youth, volunteers, employees, clients, donors, board members, and the public. Step 2: Identify the type of risks associated with each activity. Step 1: List all activities that could cause illness, property damage, injury, financial loss, or negative publicity for the organization. Provide a brief description of the planned event/activity. How does this event/activity promote the mission of the 4-H program? Scheduled Date(s)/Time(s) of Event/Activity: Individual(s) Responsible for Coordinating Event: The Guide can be used to assist with planning an event that creates a safe environment for all work with youth.
This Pre-Event Planning Guide and Matrix as well as the Risk Management Checklist are tools used during event/activity planning to determine the amount of risk. This risk management guide has been created to outline ways to prepare for and deal with the specific risks associated with your program.Įarly planning is key to conducting successful events and activities. The inherent risk of events and activities can be mitigated through planning and preparation.
Our goal is to conduct educational events and activities that coincide with the 4-H mission and mandates while protecting the safety of participants, sponsors, property, finances, and the goodwill/reputation of the 4-H name.
UF EVENT MANAGEMENT MINOR SERIES
This series is intended to prepare UF/IFAS Extension county faculty, staff, volunteers, and youth for the important task of providing best practices in risk management strategies. This is the first publication in the Risk Management for 4-H Youth Development Work series. Dale Pracht, Paula Davis, Stefanie Prevatt, Janet Psikogios, Marilyn Norman, Kate Fogarty, and Jean Hink